Fleet CodifyAI
Complete vehicle lifecycle management built on Odoo Community. Track vehicles, manage costs, schedule maintenance, and monitor your entire fleet in real-time.
The Problem
Managing a fleet with spreadsheets, paper logs, or disconnected systems leads to missed maintenance, unexpected breakdowns, and uncontrolled costs.
What Fleet CodifyAI Does
Centralized Vehicle Management
Store all vehicle information in one place: registration, insurance, inspections, fuel cards, and driver assignments.
Automated Maintenance Scheduling
Set maintenance intervals based on mileage or time. System automatically creates work orders and notifies your team.
Cost Tracking & Analysis
Track every expense: fuel, repairs, insurance, taxes, and depreciation. Generate reports to see which vehicles are most cost-effective.
Driver Management
Assign drivers to vehicles, track licenses and certifications, log driving time, and monitor driver-specific costs.
Key Features
Vehicle Registry
Complete digital records for every vehicle with specs, documents, and history
Contract Management
Track leases, insurance policies, and service contracts with renewal alerts
Odometer Tracking
Log mileage automatically and generate reports based on distance traveled
Fuel Logging
Record fuel purchases, calculate consumption, and identify inefficient vehicles
Cost Analytics
Visual dashboards showing cost per vehicle, cost per km, and trends over time
Driver Portal
Drivers can view assignments, log trips, and report issues through a self-service portal
Best For
- Companies with 5+ vehicles (cars, trucks, vans, or mixed fleets)
- Construction and field service businesses with mobile workforces
- Delivery and logistics companies tracking multiple vehicles
- Organizations with strict compliance requirements
- Businesses currently using spreadsheets for fleet management
Business Benefits
Odoo Integration
Fleet CodifyAI integrates seamlessly with your existing Odoo apps:
Accounting Integration
Vehicle expenses automatically create journal entries. Fuel, repairs, and insurance costs flow into your accounting system.
Maintenance Integration
Fleet vehicles link directly to Odoo Maintenance. Work orders, parts consumption, and technician time are tracked in one system.
Purchase Integration
Create purchase orders for vehicle parts and services directly from maintenance requests.
Reporting Integration
Fleet data appears in Odoo's reporting engine. Combine fleet costs with other business metrics.
Example Workflow
Vehicle Onboarding
Add a new vehicle with all details: make, model, VIN, registration, insurance, and assigned driver.
Maintenance Schedule
Set up maintenance intervals (e.g., oil change every 10,000 km, inspection every 6 months).
Daily Operations
Drivers log trips, fuel purchases, and report issues through the portal or mobile interface.
Automated Alerts
System sends notifications when maintenance is due, insurance needs renewal, or contracts expire.
Work Order Creation
Maintenance requests automatically create work orders with parts and labor estimates.
Cost Analysis
Review monthly reports showing total cost of ownership and identify optimization opportunities.
Want Fleet CodifyAI in your Odoo system?
Get a complete fleet management system built on Odoo Community. No license fees, full control, tailored to your needs.
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