Data Processing Information

CodifyAI as Data Controller

CodifyAI acts as the data controller for personal data collected through the CodifyAI.ro website, customer accounts, shop, and contact forms. This means we determine the purposes and means of processing that data.

CodifyAI is operated by CODIFY AI SRL, CUI 51174729, Trade Register no. J2025004646003, registered in Romania.

Full details are in our Privacy Policy.

CodifyAI as Data Processor — Hosted SaaS Tenants

When CodifyAI provides managed Odoo hosting ("SaaS"), the customer organisation is the data controller for all personal data stored inside their Odoo tenant environment. CodifyAI acts as a data processor, providing:

• Server infrastructure and hosting
• Database management and configuration
• Automated daily backups
• Security updates and monitoring
• Technical support (access to tenant environment on request only)

CodifyAI does not process personal data inside customer tenants for its own purposes.

Data Processing Agreement (DPA)

Where required by GDPR Article 28, a formal Data Processing Agreement must be in place between CodifyAI (as processor) and the customer (as controller) before processing begins.

Customers who require a formal Data Processing Agreement before using CodifyAI's hosting services should contact [email protected] before starting production use. CodifyAI can provide a DPA for hosted SaaS customers where required under GDPR.

Our Subprocessors

CodifyAI uses the following categories of subprocessors to deliver its services. All subprocessors are required to meet appropriate data protection standards.

CodifyAI uses carefully selected service providers for hosting, email delivery, backups, payments, accounting, monitoring, and technical support. Current provider details are available on request. Contact [email protected] for details.

Contact

For DPA requests, subprocessor questions, or processor-related GDPR enquiries, contact: [email protected]